Managing Inventories

Open an inventory to create the baseline that users can compare found assets against. For example, if there are 100 assets in the database when an inventory is created, found and unfound assets will come from this original count of 100. So if 50 are found, the 50 that were not scanned while taking inventory will be labeled as “unfound.”


If an asset is scanned while taking inventory that is not already in the database, a user can create it on the spot, making the total assets in the inventory 101, and marking that newly created asset as “found.”



To open an inventory, administrative users can navigate to the Manage tab. Click the button and enter an Inventory Name. Click Save to open the inventory. Right now, only one inventory may be open at a time but the software development team at RedBeam is currently creating this feature.



The newly created inventory information will then display in the Manage grid.


To view inventory details, click on the inventory in the grid. Inventory details will display in a pane on the right side of the screen.


Details include:


  • Inventory Name – This is the inventory name entered during the import process.
  • Total # Assets – This is the number of active assets in the inventory.
  • # Unfound Assets – This is the number of unfound assets in the inventory.
  • % Found – This is the percentage of found assets in the inventory.
  • % Unfound Items - This is the percentage of unfound assets in the inventory.
  • Date Created – This is the date and time when the inventory was created.
  • Created By - This is the user who created the inventory.
  • Status – This indicates whether the inventory is Active or Closed.


To close the inventory, change the Status from Active to Closed and click the Save button. Once an inventory is closed it cannot be reopened, so only do this after having completed an inventory.